We are an inclusive and welcoming place where students are proactively engaged and supported by academic and professional services departments. Check-In is a digital student engagement tool for York to improve student welfare and wellbeing by:
Check-In is a key part of the University’s which was approved by the University Teaching Committee in July 2023.
Check-In works by students entering a code at the start of a timetabled session to register their session engagement. This code will have been pre-generated by teaching staff in advance or at the very start of the session.
Teaching staff receive an email the day before each timetabled session prompting them to log into the Check-In system and generate a code. It takes approximately six seconds to generate a code (watch our demo video). The code can then be shared with students at the start of a session, either on presentation slides or written up on a board in the teaching room.
Students are asked to use Check-In to register their engagement at all on-campus timetabled activities (apart from the exceptions outlined in the FAQs).
Enter your University email address and password (and Duo authentication) if prompted.
- Staff access:
- Student access:
The University monitors students’ engagement on their programmes in order to quickly identify those who may be experiencing difficulties. This enables us to offer more timely interventions to support students with any academic, wellbeing or welfare issues that may be inhibiting engagement. Read our policy for more details.
Students use the digital engagement tool, Check-In, to register attendance in their teaching sessions. Where there are repeated low levels of engagement, departments/schools should follow the Student Academic Engagement and Wellbeing Procedure:
Phase 1 of this project applies to in-person timetabled teaching events only. Future phases will consider additional engagement points for students, including online sessions, standalone sessions and induction events, as well as the possibility of integrating information such as failed assessments and non-submissions into a student engagement dashboard.
See how the Check-In system works in practice for staff and students with our guides, videos and FAQs.
Explore our step-by-step guide and short video to see how you can generate codes in five easy steps.
Find out how to add or remove students from sessions, search for staff members, log absences and learn about co-located events.
You can signpost students to our dedicated student page which explains Check-In, and contains a demonstration video and relevant FAQs.
Our FAQs page covers questions about using Check-In (departments, staff and students), purpose and timings, as well as integration and data protection.
Students should contact their departmental admin team in the first instance with any Check-In questions. All other queries can be directed to firstname.lastname@example.org.